Thomas Sabo streamlines payroll and HR
By Retail Technology | Wednesday November 13 2013
Growing jeweller and retailer manages expansion now and into the future with integrated staff management software to automate processes and improve forecasting
Jewellery designer and retailer Thomas Sabo has today revealed it has selected integrated human resources (HR), payroll and time and attendance (T&A) software from specialist supplier Carval Computing.
Thomas Sabo, which has over 40 retail shops in the UK and Ireland and is a wholesaler to many other retailers, is using Carval’s HR Unity for payroll and HR software, replacing a manual HR system and a payroll bureau service.
The company carried out a market evaluation and selected Carval for its ease of use and flexibility, according to Alessandra Bernardinelli, head of organisation at Thomas Sabo UK and Ireland.
She explained: “We wanted a system that could manage our requirements both now and in the future. As Thomas Sabo continues to grow we needed a solution that could handle large numbers of employees that has the flexibility to adapt to our changing needs, and provides additional functionality in the future. Carval met all of these requirements.”
Automating key management processes
Bernardinelli and a colleague between them run the payroll software for office and retail staff and an HR administrator manages personnel records for all staff in both UK and Ireland. The Carval payroll software enables different staff groups to be set up on the system, so that records are kept current even if they are not being paid through the system.
The integrated nature of the system means that data is entered once only, saving significant time for both payroll and HR departments, while reducing potential errors.
The Carval self-service facility also enables staff and managers to check their personal details, holiday entitlements and balances and request holiday or leave. Managers are able to view details of staff in their departments and authorise holiday or leave requests.
Forecasting and budgeting support
The company is planning to implement Carval’s T&A software in the future. The T&A system will replace manual timesheets, hours will be collected automatically as staff clock in and out, via electronic point-of-sale (EPoS) terminals for store-based staff.
This workforce management (WFM) information will be fed directly into the payroll software, saving further time and reducing the risk of errors. While the system automatically logs hours worked and costs at branch, regional and head office level, the Deployment Planner optional plug-in will assist store managers in forecasting staff requirements and budgeting.
Bernardinelli added: “Carval HR Unity has enabled the HR and payroll department at Thomas Sabo UK and Ireland to manage the continuing growth of employee numbers at the company without taking on extra headcount within the department.
"The system keeps all information in one place, so there are no anomalies between HR and payroll data. HR Unity is intuitive and easy to use, saving us considerable time and enables us to manage all staff related elements of the business efficiently.”
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